You use the Goods Receipt module to enter your goods receipts and issues.
If you are using the purchasing module, use the item "Deliveries" for your goods receipt, since the vendor backlogs are only maintained automatically via this item.
- Each goods receipt is entered in the form of a goods receipt document
- This can be recalled and viewed at any time
- Any number of items per document
- Multiple serial numbers can be assigned to each item (optional)
- Each item can be divided into several storage bins (optional multi-storage module)
- The goods receipt can be printed out as a control document - e.g. for signature by the warehouse clerk
- Printing labels with the number of posted quantities
- The same article may occur more than once for each document.
Goods Receipt Mask
Structure of the input mask
The input screen is divided into two main areas: the header area and the item area. The active area is displayed brighter than the inactive part. Many commands - such as Create new with CTRL+N - always refer to the currently active area. This means that a completely new document is created in the header area using CTRL+N, while only one new item or another article is created for the current document in the item area. You can switch between the areas by pressing CTRL+TAB or by clicking on the respective area.
In the header area, you can see the current status of the document at any time. Goods receipt supports two different statuses:"Enter" and"Posted". If the status is"Enter", you can create, delete and change items. The warehouse stock has not yet been changed at this time. The stock does not change until the document has been posted.
Create a document
A new document is created, as usual, with CTRL+N or with the mouse on +. They must be in the header area. If you are using the multi-warehouse module, you will be asked for the storage location at which the goods are to be received. In the External number field, you can now enter the number of the incoming document (usually the delivery note number of the vendor). You can use the Object field as you wish. Here you can enter a short text indicating the reason for the goods receipt or similar. Save the document header with CTRL+ENTER.
The system does not assign a document number until the document is saved for the first time. Until then, the field number will be filled with four asterisks "****". Only after saving is a separate number drawn from the number range. You can change the values for the number range in Settings\Number Ranges.
After saving the document header, the item area is automatically activated and the"New item" mode is called up. This means that you will be asked to enter an article. If you do not want to enter any items at this time, cancel this mode with ESC.
If you have just created a new document and saved the document header, the item creation screen appears automatically. Otherwise, use CTRL+TAB to switch to the position area if it is not already active. Then press CTRL+N to create a new position.
The item creation process is similar to that for orders: This means you first enter a search term in any field or start a full text search across all fields with two asterisks and the search term. Then press ENTER to start the search. The number of articles found is displayed as "hits" at the bottom left of the EULANDA® window. Within the hits you can scroll with LEFT ARROW and RIGHT ARROW or display the hits as a list (CTRL+ENTER). If the desired item is on the screen, press ENTER again to create it as a new position or ESC to enter a different search term.
EULANDA® now goes to the Quantity field. After entering the desired quantity, you can already save the position by pressing CTRL+ENTER. EULANDA® switches directly back to the article search to create the next item. If you do not want to create any further items, you can use CTRL+TAB to jump to the header area.
Execute warehouse posting
The actual stock posting is carried out by pressing CTRL+B in the header area or via the Actions menu with the command Post stock. If you want to make changes later, you can reset the document to Enter status by choosing CTRL+E.
If necessary, switch from the header area to the item area using CTRL+TAB. When you switch from the header to the item area, all items are automatically displayed. Use LEFT ARROW or RIGHT ARROW to select the position to delete. Now press the DEL key or "-" in the toolbar.
If necessary, switch from the header area to the item area using CTRL+TAB. When you switch from the header to the item area, all items are automatically displayed. Select the position to be changed with LEFT ARROW or RIGHT ARROW. Press the ENTER button to edit the data set. You can now change the quantity or the purchase price. To save the changes, press CTRL+ENTER.
Change of purchase price
Depending on your system settings, the purchase price in the article master can also be changed by the goods receipt. For more information, see Settings on the Goods Receipt page.
Delete a complete document
As long as the document has the status "Enter", it can also be deleted. To delete the document, switch to the header area if it is not already active. Now press DEL or "-" in the toolbar. If the document has already been posted, you must first cancel the posting using the "Enter further" menu item in the "Actions" menu. Please note that this will also change the stock level.
Printout as goods movement slip
You can print out the goods movement slip using the"Print" menu. In addition to the items, the assigned serial numbers, if any, are also output.
Printing Goods Movement Documents
Import from an Excel file
Using the "Import items from Excel" menu item in the File menu, you can import items with the corresponding quantities from an Excel file. The prerequisite for this is that a current Excel version is installed on the workstation at which the import is to be carried out.
After calling up the menu item, select the desired Excel file.
Calling up a menu item
Example for Excel file
The first line of the Excel file must contain the field names of the columns to be imported. The following field names are accepted:
- ArtNumber - Obligatory" if the article ID is not specified - The article number as it is used in EULANDA
- ArticleId or Article_id - mandatory, if the article number is not given -
- Quantity - mandatory - the quantity to be imported - for SN articles this must be set to one
- SN or Ident_No - Obligatory for articles requiring serial numbers
Columns with different names are ignored, but can extend the import duration. If some lines cannot be imported, they are displayed at the end of the process with a corresponding error description.
The first column of the Excel file must not contain any gaps. Otherwise, only the data up to the first gap is imported. The column with the article number must not contain any gaps either. This also applies if the first column is not imported at all. Before the import, delete all lines that do not contain an article number.
Entering Serial Numbers and Storage Bins
When using items requiring a serial number, the corresponding serial numbers must be entered or selected for each goods movement. Of course, this is also the case at goods receipt. Directly after saving an item containing an article subject to SN requirements, EULANDA® opens the dialog window "Stock Booking Details". For detailed information on how to operate this dialog box, refer to the"Serial Number Inbox" page in this chapter.
However, it is not necessary to store all serial numbers at once. The serial number entry can be cancelled at any time and can be resumed at a later point in time via "Stock booking details" in the "Extras" menu.
The serial numbers and/or storage bins entered are also printed out in the goods receipt slip.
The standard scope of delivery of EULANDA® includes a label template for the goods receipt. This prints a number of labels for each article in the current goods receipt document, corresponding to the posted quantity. For example, if the article"4711" is posted with quantity 5, five labels are also printed.
The layout and the label size can be adapted to your requirements in the report management.